The Deliverable
This is the report you walk away with.
No deck of buzzwords. A prioritized, costed plan you could hand your team on Monday. We walk through a real sample on the free intro call.
Executive summary
The findings in 60 seconds: your top three bottlenecks and what fixing them is worth.
Impact–effort matrix
Every fix we find, plotted, so you know exactly which one to make first.
Quick wins
The changes you can make this week, before any tool subscription starts.
Recommended solutions
3-7 specific, off-the-shelf tools matched to your stack, with pricing. No custom builds.
Four-day plan
A day-by-day rollout for your first tool, written so your team can follow it without us.
Financial impact
Your recovered hours × your rate vs. tool cost, netted on one page.
Effort vs. Impact
Tap a point to see the detail. Your report plots your own workflows, with every tool named.
Every fix we find, plotted. Top-left is the sweet spot: big time savings, little setup. You see at a glance which ones to make first.
Financial Summary
Sample figures at 50% realization. Your report runs the math on your numbers.
Your recovered hours, in dollars, against what the tools cost. One page. No hand-waving.
A typical report surfaces 7 hours a week — worth about $27,000 a year at a $150/hr rate.
Let's Do The Math
Does $999 make sense for you? See the business case below.
Assumes you actually reinvest the recovered hours. Even at 50% realization, it pays for itself in 2 weeks.
The Problem
You're doing $50/hr work on a $500/hr schedule.
The work stealing your week already has a software solution. Most operators have simply never been shown it.
"I know I should use AI, but I don't know where to start."
You tried ChatGPT. Got generic answers. Gave up. The problem isn't that AI doesn't work. It's that nobody showed you which tools fit your specific workflows.
"My team is drowning in manual work that software should handle."
Copy-pasting between apps. Chasing people for updates. Re-writing the same email for the 40th time. These aren't job requirements. These are bugs in your process.
"Every hire I make is runway I don't get back."
Your Series A has to reach the next milestone, and headcount is the most expensive way to get there. Automate the work that shouldn't need a person, and spend the roles you do open on the mission. One flat fee, no retainer, no lock-in — you own the plan outright.
What You Get
The $999 AI Workflow Assessment
The Deliverables
- Custom report: 3-7 specific, off-the-shelf tool picks. No custom builds. No coding required.
- Effort-vs-impact matrix so you know which fix to make first.
- 4-day quick-start plan. Implement the first tool and get immediate value this week.
- Financial summary: your hours × your rate vs. tool cost. On one slide.
2 Calls, 1 Report
- 45-minute diagnostic call where we map your daily workflows and time drains.
- AI analysis of your transcript: patterns you didn't notice, tools you haven't heard of.
- 30-minute review call to walk through the report together.
The Price Check
- Most consultants charge $5K-$15K to tell you this, bundled into a project you didn't ask for. This is $999, standalone.
- Tool subscriptions average $20-80/month total. You choose which ones to buy.
- Need hands-on help? The $999 fee is fully credited toward any implementation project.
Most clients are up and running with their first tool within a week.
Who's Running Your Assessment
Vaughn DiMarco, CTO
An AI product leader who's spent a decade turning frontier AI into shipped, revenue-generating systems for the exact people this is built for: venture-backed founders, professional practices, and enterprise executives. This isn't a junior analyst running a template. You get the operator who's raised the round, led the enterprise rollout, and evaluated the market, the same person who maps your leaks and writes the prescription.
Co-founded and scaled products from zero to 100k+ active users.
Built and led an AI Center of Excellence across 4,000 employees.
AI consultant and advisor to venture capital and private equity portfolios.
First-cohort alumnus of a top AI accelerator, mentored at one of Canada's leading AI labs · top-rated data science mentor to 10,000+ graduates · founder of a 10,000-member data community · engineering degree.
Our Guarantee
If we don't find 5-10 hours a week, you pay nothing.
Zero risk, no questions asked. If our assessment doesn't surface 5-10 hours a week of recoverable time, you get a full refund. No tool subscriptions required to qualify, and you keep the report either way. If you move forward with a build, your $999 is fully credited toward it.
Here's how we keep it honest: on the review call we tally the time drains we found against your own numbers. You're in the room for the count.
How It Works
Diagnose. Prioritize. Implement. One week, start to finish.
Diagnose
A 45-minute call maps where your week actually goes.
Prioritize
Every fix ranked by impact vs. effort, in a custom report.
Implement
A 4-day quick-start plan. Yourself, or with our help.
Book and pay
You'll receive a confirmation email immediately with a short pre-call intake form. We review it before the call so we don't waste your 45 minutes on basics.
The diagnostic call
We ask about your day, your dreads, and your workarounds. We record (with your permission) and map every time drain you mention. No pitching.
We build your report
Effort-vs-impact matrix. 3-7 specific tool picks. 4-day quick-start plan. One-page financial summary showing exactly what your saved hours are worth.
Review call
We walk the report together. You ask anything. At the end, one question: what do you want to implement yourself, and what do you want help with? Zero pressure.
Want to see the report format first? We share a sample on the free 15-minute intro call.
Problems This Solves
Eight common leaks. One of them is yours.
We call them leaks: the hours draining out of your week through work software should be doing. These are the categories that show up most often. The value isn't the tool name, it's knowing which one fits your stack and what to fix first. Your report is specific to your workflows.
Meeting scheduling
2-3 hrs/wkThe email back-and-forth that eats a chunk of every week.
Manual meeting notes
1-2 hrs/wkTyping up what was said instead of acting on it.
Copy-pasting between apps
3-5 hrs/wkMoving the same data by hand because your tools don't talk.
Writing from scratch
2-4 hrs/wkRe-drafting the same proposals, emails, and summaries.
Tribal knowledge in six docs
1-3 hrs/wkHunting for the SOP or the status nobody wrote down.
Answering the same client question
1-2 hrs/wkRetyping the answer you've given a hundred times.
The spreadsheet holding ops together
2-4 hrs/wkOne tab away from breaking, and only you understand it.
Context-switching eating deep work
2-3 hrs/wkDays that fill with tasks and never leave room to think.
Who This Is For
This was built for you if…
This is for you
- You run a business with 2-20 people and $500K-$5M revenue
- You're personally doing admin work that feels below your pay grade
- You've tried AI tools but got overwhelmed and quit
- You want a discrete, one-time engagement before committing to anything bigger
- You value a money-back guarantee over a slick sales deck
This is not for you
- You need custom software built from scratch
- You want a $50K digital transformation project
- You're a seed-stage tech startup looking for AI workforce architecture
- You already have an internal AI ops team
After the Assessment
Most clients implement themselves. That's a win too.
About half of our assessment clients take the report and run. The other half ask us to help implement. Both are fine. If you want help, here's what that looks like:
- Process RedesignClean up the workflow before adding tools.$3,000–$5,000
- Automation SetupCustom automation infrastructure.$1,000–$3,000
- Knowledge SystemsCustom agentic systems grounded on your company data.$3,000+
- AI Concierge RetainerMonth-to-month, cancel anytime. The opposite of a lock-in: two working calls a month plus unlimited async support, there if you want a hand. Never a requirement.$1,200–$2,000/mo
The $999 assessment fee is credited toward your first implementation project if you hire us.
The Logistics
The details, up front.
No hidden fees. Credited toward any implementation project.
One 45-minute diagnostic call, one 30-minute review call.
A short intake form after booking. That's all we need.
Report lands within two business days of the diagnostic call.
Call recordings and your data stay private, are never used to train models, and are deleted on request.
FAQ
Questions, answered.
You get a full refund, no questions asked. You keep the report.
Get Started
Five to ten hours a week. That's what you're leaving on the table.
One 45-minute call buys you a prioritized plan: 3-7 tools matched to your workflows, the math on what they're worth, and a 4-day rollout your team can follow. If we don't find 5-10 hours a week, you don't pay.